Millbase Prompt Library

See how you can use AI to improve your warehouse operations.

60 prompts

Inventory management prompts

Check inventory below minimum stock

Which inventory items are below minimum stock? Show the item code, quantity on hand, minimum stock, and shortfall in the item's own unit.

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Get an inventory stock report

Show my current inventory with item codes, names, units, quantities on hand, and minimum stock. Flag any missing thresholds or units.

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Review inventory value

What is the recorded value of my inventory? Show quantity, unit cost, and value by item, and identify missing cost information.

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Trace recent inventory movements

Show the most recent inventory movements. Include the material, movement type, quantity, related project when available, and recorded date.

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Inspect material receipt lots

Help me inspect the receipt lots for a material. Ask me for the material code, then show received quantities, remaining quantities, unit costs, and receipt dates.

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Help me add a new inventory item. Ask for its code, name, unit, unit cost, minimum stock, and opening quantity. Check for a matching item first. Prepare the item for my approval and do not assume a cost or quantity I have not supplied.

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Create an inventory replenishment list

Create a stock replenishment list from active materials below their configured minimum. Show item code, unit, quantity on hand, minimum, and the quantity needed to reach that minimum. Identify missing thresholds. Do not place orders or invent lead times.

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Update inventory item details

Help me update an inventory item's name or code. Ask for the current item code and the exact replacement values, show the current details, check for conflicting codes, and prepare only the requested changes for my approval.

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Update an inventory unit cost

Help me update an inventory item's unit cost. Ask for the material code and new cost, confirm the recorded unit and current cost, and prepare the change for my approval. Keep any historical receipt costs separate from the item cost being edited.

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Get inventory item details

Ask me for a material code, then show that item's name, unit, quantity on hand, minimum stock, and recorded unit cost. Summarize its recent inventory movements and state the coverage of those records.

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Project tracking & job costing prompts

Find projects over their labor estimate

Which projects are over their labor-hours estimate? Show estimated hours, recorded hours, and the difference. Keep projects without an estimate separate.

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Get a project job cost breakdown

Help me review a project's job costs. Ask which project, then compare recorded labor and material costs with the estimates and identify missing cost data.

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Review active project status

List active projects with their project number, client, start date, and recorded progress stage. Flag any missing progress stages.

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Review materials assigned to a project

Ask me which project to review, then list its assigned materials, quantities, units, remaining quantities, and recorded costs.

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Prepare a project client follow-up

Help me prepare a client follow-up for a project. Ask for the project, then summarize its saved client notes, follow-up date, and current stage. Draft a short update for me to review.

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Create a sub-project for a job

Help me create a sub-project under an existing job. Ask for the parent project number, sub-project name, start date, and any estimates. Confirm the parent and prepare the sub-project for my approval before saving.

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Update a project's cost estimate

Help me update a project's estimates. Ask for the project and revised labor hours or material, labor, installation, delivery, and other cost estimates. Show current and proposed values, keep omitted fields unchanged, and prepare the update for my approval.

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Assign inventory materials to a project

Help me assign an inventory material to a project. Ask for the project number, material code, and quantity. Resolve both records, confirm the material unit and available details, and prepare the assignment for my approval before changing the project.

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Employee management & time tracking prompts

See who is working right now

Who is working right now? Show each employee's current project, workstation, task, and elapsed time where available.

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Review weekly employee hours

Show recorded hours by employee for last week. Include the exact date range, regular and overtime hours where available, and labor cost.

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Break down an employee's project time

Ask me which employee and date range to review, then break down their recorded hours by project and task. Include dates and workstation context when available.

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Open an employee QR keycard

Open an employee QR keycard. Ask me to choose the employee if I have not named one.

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Review recorded overtime hours

Show employees with recorded overtime for last week, using our workspace rules. Include the date range, regular hours, overtime hours, and the rules used.

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Create a new employee record

Help me create a new employee record. Ask for the employee's name, factory or office role, hourly rate if applicable, and workstation assignment. Check for matching employees, then prepare the new record for my approval before saving.

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Check an employee's current status

Ask me which employee to check, then show their saved account status, role, and whether they have an active work session. Include the current project, task, and workstation when available. Distinguish an active employee record from currently clocked-in activity.

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Get an employee's recorded hours

Ask me for an employee and start and end dates, then show their total recorded hours and daily breakdown for that period. State the date boundaries and timezone, explain how open sessions and adjustments are handled, and flag missing information.

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Compare employee hours across periods

Help me compare one employee's recorded hours across two date ranges. Ask for the employee and both periods, retrieve each period using the same scope, and show total hours and project allocation. State the number of days in each period and explain missing data without rating performance.

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Update an employee's profile

Help me update an employee's profile. Ask for the employee and the specific name, factory or office role, or hourly-rate changes. Show the current values and prepare only the requested fields for my approval.

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Assign an employee to a workstation

Help me change an employee's saved workstation assignment. Ask for the employee and workstation, resolve their exact records, show the current assignment, and prepare the new station code for my approval.

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Warehouse operations prompts

Get a daily warehouse briefing

Give me a warehouse briefing for today: active projects, who is working now, current workstation activity, and materials below minimum stock. Separate live activity from recorded totals.

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Check workstation occupancy

Which workstations are occupied right now? Show the current employees and projects at each station, and list stations with no active sessions separately.

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Review workstations by location

List our workstations with their codes and saved locations. Flag missing location information and show current occupancy where available.

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Review recent warehouse shifts

Show recent shifts with their recorded start, end, and status. Highlight any shifts that are still open, and state the period covered by the returned records.

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Warehouse reports & KPI prompts

Summarize warehouse KPIs

Summarize our operational KPIs for last week using available records: labor hours, labor cost, and project activity. State the date range and identify metrics we cannot calculate from our data.

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Export a detailed employee work report

Generate a detailed work report for last week with employee tasks, project and workstation details, a chart, and a downloadable CSV. Show the exact reporting dates.

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Compare labor across two periods

Compare recorded labor hours and labor cost for the last two completed weeks. Show both date ranges, the change, and any missing data that affects the comparison.

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Build a project work report

Help me build a detailed work report for one project. Ask for the project and date range, then show employees, tasks, hours, workstation details, and a downloadable CSV.

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Create an employee performance report

Help me create an employee performance report from recorded work. Ask for the employee and date range, then report hours by project and task, recorded task status, and available workstation context. Include a table and downloadable CSV. Separate missing records from zero activity and explain what the data cannot measure. Do not score or rank the employee.

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Create an employee timesheet report

Create a downloadable employee timesheet report. Ask for the employee and date range, then use recorded work to show dates, projects, tasks, and hours in a table and CSV. State the filters used and identify open sessions or missing records that need review.

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Create a daily employee hours report

Create a daily employee hours report for a date I choose. Ask for the date, then show recorded work by employee, project, and task with a downloadable CSV. State the workspace timezone and how active sessions are treated. Do not assume missing records mean absence.

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Create an employee task report

Create an employee task report for a date range. Ask for the employee and dates, then show projects, task names, recorded status, hours, and workstation context where available. Provide a table and CSV, keeping active and completed task records distinct.

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Project file & design prompts

Find a project's files

Help me find files for a project. Ask for the project name or number, then list the available files and folders with their filenames and types.

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Summarize a project document

Help me summarize a project document. Ask me to select or attach the file, then identify its key requirements and open questions. Cite the filename and distinguish stated facts from interpretation.

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Find saved project designs

Find my saved project designs. Show the design name, associated project when available, and an option to open each accessible design.

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Open a saved CAD design

Help me open a saved CAD design. Ask for its name, find the matching accessible design, and show me the link to open it.

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Create a project file folder

Help me create a folder in a project's Files section. Ask for the project and folder name, check the existing folders, and prepare the new folder for my approval.

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Rename a project file

Help me rename a project file. Ask for the project, current filename, and new filename. Find the exact file, preserve its extension, and prepare the rename for my approval.

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Rename a saved CAD design

Help me rename one of my saved CAD designs. Ask for the design name, project if needed, and new name. Find the exact design I can edit, show its current name, and prepare the rename for my approval.

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Warehouse action prompts

Prepare a new project

Help me create a new project. Ask for its name, client, start date, and estimates, then prepare the project for my approval before saving.

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Update a project's progress stage

Help me update a project's progress stage. Ask for the project and new stage, show the current value, and prepare the change for my approval.

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Record an inventory receipt

Help me receive inventory. Ask for the material code, quantity, unit, and cost details, then prepare the receipt for my approval before changing stock.

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Set a material's minimum stock

Help me update a material's minimum stock level. Ask for the material code and desired minimum, confirm its unit, and prepare the change for my approval.

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Prepare a new workstation

Help me create a workstation. Ask for its name, code, and location, check for similar existing stations, and prepare the new station for my approval.

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Prepare an employee time correction

Help me correct an employee's recorded time. Ask for the employee, date, incorrect entry, and intended correction. Show the current record and prepare the change for my approval.

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MCP prompts for ChatGPT & Claude

Discover available warehouse data with MCP

What warehouse information can you help me read? List the available areas and explain what questions I can ask about projects, people, inventory, and designs.

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Build an inventory report with MCP

List inventory items below their configured minimum stock, with item code, unit, on-hand quantity, minimum, and shortfall. Explain the coverage of the result.

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Review project estimates with MCP

Show saved project estimates by cost category, linked to project names and numbers. Keep missing estimates distinct from zero, and state which projects the result covers.

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Check live floor activity with MCP

Show current active work sessions with project and workstation details, and employee names where available. Explain the records used and any missing context.

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Analyze employee time with MCP

Summarize completed recorded work by employee for last week. Include the exact dates, project breakdown, and any open sessions excluded from completed totals.

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List project design metadata with MCP

List accessible saved designs and their associated projects. Show available design metadata and clearly distinguish it from an inspection of the actual CAD geometry.

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